UniWork data, access and AI connections
Understand where data is stored, who can access it and which AI tools are enabled before introducing team data into a workflow.
Organization and workspace access
UniWork distinguishes organization-level and workspace-level permissions. Access and editing depend on the resource's scope and your permissions; product previews do not grant access to team data.
Administrators should review membership and permissions when a person no longer needs access, following the organization's process.
Revoking access and deleting data are different operations. Confirm retention and request-handling policies when a member leaves the team.
Shared links and invitations
A document-sharing or invitation link may carry an access token. Send it only to the intended recipients and avoid publishing it publicly.
Share and invitation pages are marked to stay out of search indexes. Search directives do not replace access checks or link management.
Local files and connected AI
Local Office files and workspace documents have different storage scopes. Cloud AI and UniWork data require connectivity; processing depends on the tool, configuration and provider in use.
Before using sensitive data, confirm processing, retention, AI provider and organizational requirements with the product provider. This page explains product mechanisms; it does not replace a privacy policy or usage agreement.